In addition to your daily morning huddles, scheduling a time to meet once a week will greatly benefit your practice and promote growth. But many practice owners skip this valuable time, thinking it’s just one more meeting or just wanting to take a break after a long week.
Holding a weekly dental staff meeting can benefit your practice in many ways—and they don’t need to be very long either. Below are the only four parts you need to hold a productive weekly dental staff meeting. Use these four parts as your meeting outline and you’ll be well on your way to a better, more productive practice.
1. Connect as a team.
Connecting with your dental team means more than just a professional level. Understanding your coworkers’ home lives and personal situations can help you better understand what challenges they might be facing at work.
Having weekly meetings allows everyone in your practice to have time to talk about their personal lives. You can ask, “what is going well for you this week?” or “what is something that is on your mind?” This gives your team a chance to talk about their wins or vent about something- whether it’s from work or their personal lives.
This is a great chance to show your appreciation and let them know you do truly care about their lives and that you recognize their efforts at work.
2. Check the progress of your goals.
During your weekly meetings, you’ll want to check the progress of your goals by reviewing your metrics. You can look at metrics like your case acceptance rate or doctor production per visit.
If you are hitting your goals for the week, then you can celebrate. If you aren’t, you should discuss collectively with your dental team why that might be and what you can do differently next week.
It’s also important to check the progress of your quarterly goals during these meetings. Many times, people set quarterly goals and forget to check-in and assess if they are making any progress. Hold yourself and your team accountable and check if you are making strides towards your longer-term goals. If not, change the course of action.
3. Assign next steps.
Weekly meetings allow you and your team to make sure no task goes unassigned. Once you check-in on your short-term and long-term progress, decide who should take on what roles to keep the progress building moving forward.
It is important to decide who is responsible for what task to ensure the task is completed. Once it is clear who is doing what, you can check-in weekly to make sure everything is getting done and reassess from there.
4. Discuss any challenges or issues occurring.
Having the time to talk through any challenges allows your team to brainstorm solutions together. Maybe you’re implementing a new service that isn’t attracting new patients, you can sit down with your team and come up with ideas to attract more patients.
Maybe the issue is verbal skills or the mindset of your team. From there, you can decide to plan a CE trip or training together to work on those skills.
Are you ready for productive weekly dental team meetings?
Start implementing weekly meetings to connect as a team, check the progress of your goals, hold your team accountable, and discuss any challenges together.
If you do, you have potential to reach your goals much faster and connect with your team on a deeper level.
If you’re looking for training or coaching for your team to accelerate your growth, click here to learn more.